The Cleveland Museum of Art

Summary
Background
Overview
Series Outline
Series Descriptions
Box Lists
Bibliography
Appendix

Records of the May Show

Series Descriptions

Series 1: Director's Office [View Box List]
Dates: 1914-1993
Extent: 8 boxes, 3.6 cu. ft. [93 folders, 13 press packets]
Arrangement: chronological

The records of the Director's office remain in original order. Folders are arranged chronologically by each May Show. All of the correspondence is filed alphabetically by correspondent name, with form letters and general information appearing at the beginning of each year. Files are sparse for the 1950s and 1960s, and records from 1951-1956 are nonexistent. Beginning in 1957, the records shift from detailed correspondence to general information about the May Show procedures. Reflecting this change, the files after 1950 are arranged strictly by date. The Director's office maintained copies of the invitation, bulletin, entry form, artist list, press releases, press luncheon, and newspaper clippings. The later files may also include some correspondence with jurors and memoranda. The everyday workings of the May Show, however, shifted to the Department of Modern Art around 1969.

Series 2: Modern Art  
Dates: 1919-1993, bulk 1957-1993
Extent: 29 boxes, 13.6 cu. ft.
Arrangement: Imposed series, by record type with some subject headings

The Department of Modern Art took charge of the May Show around 1969. Although the Director's Office still made high-level decisions, Modern Art performed the bulk of the duties through its May Show Office. The office maintained lists of the artwork accepted into the May Show, information on artwork sold, insurance values, conservation efforts, shipping orders and installation instructions, correspondence with artists, internal administrative correspondence, entry blanks, label copy and catalog copy, jury information, staff information, general statistics, and limited information about the Traveling Show. Tom Hinson and Edward Henning were the largest creators of records, especially when examining the correspondence, but many others contributed to the files. This section is divided into twenty-one subseries arranged by record type with subject headings were appropriate. Subseries are organized alphabetically. Within each subseries, the records are usually arranged chronologically. The box list provides a detailed description of each subseries.

Series 2.1: Accepted Artist List [View Box List]
Dates: 1988-1989
Extent: 2 folders, .1 cu. ft.
Arrangement: chronological

This subseries consists of computer generated lists of accepted artist name, address, object information, and purchaser information (if the object was purchased at the May Show). The list includes all objects entered by accepted artists, regardless of whether the object was accepted. Researchers should also check series 4.3, Black Book Artists, which contains the list of accepted artists from 1974-1993, though it does not include object information.

Series 2.2: Awards and Funds [View Box List]
Dates: 1969-1993
Extent: 14 folders, .5 cu. ft.
Arrangement: chronological, thereunder alphabetical

Awards were given to artists in the form of certificates, medals and cash. Congratulatory letters to award winners are filed alphabetically by year along with lists of award winners. Sporadic samples of certificates may be found in the files. Information on the Horace E. Potter Memorial Award for Excellence in Craftsmanship, Ohio Arts Council, Treuhaft Foundation, and endowment funds and funds for purchasing works are also available in sporadic years, as well as the three major cash awards provided by the museum's trustees. Information on two major purchase prizes given by B.G.R. Associates, developers of The Chesterfield in Erieview, to acquire works of art for permanent exhibition is also available. Additional information may also be filed in series 1, the chronological files of Director's office.

Series 2.3: Catalog Copy [View Box List]
Dates: 1973-1993
Extent: 13 folders, .5 cu. ft.
Arrangement: chronological

The catalog copy is the final draft version of the May Show catalog. The final version is The Bulletin of The Cleveland Museum of Art, series 5.3. Earlier catalog copy may be found in the Director's office chronological files.

Series 2.4: Conservation and Damages [View Box List]
Dates: 1969, 1975, 1978-1990
Extent: 15 folders, .4 cu. ft.
Arrangement: chronological

Reports were filed for objects that incurred damage during the period the object was in the possession of The Cleveland Museum of Art. The files consist of general reports/incident reports and memoranda from the conservation department and May Show personnel. Not all damages were documented by conservation. Damage reports and complaints are also found in series 1, Director's office, and series 2.5, correspondence of Modern Art. The reports are filed alphabetically within the years listed above.

Series 2.5: Correspondence [View Box List]
Dates: 1957-1993
Extent: 81 folders, 1 press packet, 1.6 cu. ft.
Arrangement: chronological, thereunder by subject

Correspondence is organized chronologically, with each year usually divided into three major subjects. A small number of subjects of particular volume or importance are located in separate folders. Administrative correspondence, the first subject, addresses individual administrative issues related to the May Show. Correspondence with the press, complaints from patrons and artists, and sales correspondence are located here. Correspondence from Tom Hinson, Edward Henning and Mary Koster forms the bulk of administrative correspondence. Records are organized alphabetically within each folder.

The second subject, artists' correspondence, addresses individual artists' concerns regarding their entries. The correspondence covers a variety of topics, including discussions of the May Show entry requirements, additional information about artwork entered in the May Show, changes in entries or sales status, confirmation of the pick-up or drop-off of entries, and damages inflicted on pieces of art. Records are arranged alphabetically within each folder. In 1984, the May Show office began maintaining a separate file consisting solely of correspondence with artists concerning the retrieval of their artwork. This file, along with entry cards of the artists who never claimed their artwork, is located at the end of this series. Pick-up correspondence before 1984 and some after that date is also located within the more general artists' correspondence. Requests for entry blanks, common in the correspondence before 1980, was moved into a separate file beginning with 1980, and is located in series 2.8.1.

Interoffice correspondence, the final major subject heading, includes examples of entry blanks, lists of accepted entrants, lists of purchases, memoranda to offices, schedules of the show and statistical information about the show. Handwritten notes from May Show staff are sporadically located throughout the folders.

Series 2.6: Cost Estimates and Espenses [View Box List]
Dates: 1965-1990, 1993
Extent: 8 folders, .4 cu. ft.
Arrangement: chronological

The cost estimate and expense reports (budgets) reflect the expenses planned by the participating departments for the exhibition. Folders are arranged with expenses accompanied by corresponding bills, followed by cost estimates and expense reports. Cost estimates, expenses, and budgets from early shows can also be found in series 1, the Director's office chronological file.

Series 2.7: Destroyed Unclaimed May Show Entries [View Box List]
Dates: 1956-1980
Extent: 1 folder, .1 cu. ft.
Arrangement: chronological

At the close of the show letters were written to artists regarding the retrieval of their entries. Artwork that was not picked up was destroyed. The list from 1956 documents objects dating back to 1931 being given a final chance for retrieval. Beginning in 1957, objects were disposed of on a preset date at the conclusion of the show. Information about unclaimed art or May Show leftovers can also be found in the artists' correspondence and artists' "pick-up" correspondence in series 2.5, and in series 1, the chronological files of the Director's office.

Series 2.8: Entry Blanks  
Dates: 1972-1993
Extent: 21 folders, 1 cu. ft.
Arrangement: chronological

Note: Submitted entry blanks are part of the Records of the Registrars Office (Accession A1999-017). Researchers interested in viewing this material should speak with the archivist.

Series 2.8.1: Examples of Entry Blanks [View Box List]
Dates: 1953-1993
Extent: 3 folders, .3 cu. ft.
Arrangement: chronological and alphabetical

Examination of entry blank samples reveals the changes made over time in the entry requirements for the May Show. Oversize entry blank examples for the May Show, from 1973-1987, are filed with oversized materials. Additional samples may be found in series 1, the chronological files of the Director's office. The May Show office also collected entry blanks for shows at other museums, as an aid in determining the format for the May Show entry forms, and to examine entry requirements at other shows. Examples of entry blanks from other museums are organized alphabetically.

Series 2.8.2: Entry Blank Distribution [View Box List]
Dates: 1970-1993
Extent: 6 folders, .3 cu. ft.
Arrangement: chronological

The museum distributed entry blanks at selected locations around the Western Reserve. This series consists mainly of lists of the locations were entry blanks were made available during the years 1970-1993, with memorandum and announcements about the distribution available for certain years as well. Some lists can also be found in Series 1, the chronological files of the Director's office.

Series 2.8.3: Requests for Entry Blanks [View Box List]
Dates: 1980-1993
Extent: 7 folders, .5 cu. ft.
Arrangement: arbitrary

Artists and local establishments wrote the museum to request information or applications for entrance to the May Show. Some requests can be found in artists' correspondence in series 2.5. Due to the many different dimensions of paper with names and addresses, the notes are not alphabetized.

Series 2.8.4: Revisions, Rule Changes [View Box List]
Dates: 1973, 1987, 1990
Extent: 3 folders, .2 cu. ft.
Arrangement: chronological

Entry blank revisions and rule changes document changes to the entry requirements and entry form. The folder of rules changes contains ideas for changes in the entry requirements, including some not implemented, and the results of a 1972 survey on the format of the May Show. The folders of entry blank revisions include proof copies of entry blanks and deal more with specific factual and legal issues in the wording of the entry blanks rather than in changes in the entry requirements.

Series 2.9: Historical Materials [View Box List]
Dates:  
Extent: 5 folders, .15 cu. ft.
Arrangement: chronological

The files "general information and publicity correspondence" include research materials gathered for the purpose of publicizing the show. The files contain clippings, correspondence, transcripts of interviews and talks, and descriptions of the history of the May Show compiled by the museum. Materials offer both acclamation and criticism. This subseries provides a quick way to learn the history of the May Show and the challenges it created, up to the early 1970s.

Series 2.10: Insurance Values [View Box List]
Dates: 1978-1982
Extent: 4 folders, .1 cu. ft.
Arrangement: chronological

Lists of artists providing the title and value of their artwork in the May Show are available for 1978-1980 and 1982.

Series 2.11: Jury  
Dates: 1969-1993
Extent: 24 folders, 1.4 cu. ft.
Arrangement: chronological, alphabetical


Series 2.11.1: Jury Information [View Box List]
Dates: 1969, 1975,1978-1991
Extent: 16 folders, .5 cu. ft.
Arrangement: chronological

Biographies and correspondence, including expense receipts, relating to the May Show jurors are filed alphabetically in each of the above mentioned years. The chronological files of the Director's office (series 1) also contain information on the jurors from the first May Show as well as some overlapping information with this series. The names and affiliations of the jurors are listed in The Bulletin of The Cleveland Museum of Art, for the month of the May Show, and are also available in the appendix.

Series 2.11.2: Jury Worksheets [View Box List]
Dates: 1986-1993
Extent: 8 folders, .9 cu. ft.
Arrangement: chronological

Jury worksheets list all of the entrants, grouped by category, and were used anonymously in selecting the accepted artists. Early worksheets are written out in longhand. Those created since 1988 are computer-generated. There are no jury worksheets prior to 1986.

Series 2.12: Label Copy [View Box List]
Dates: 1978-1981, 1984-1987, 1990, 1993
Extent: 14 folders, .6 cu. ft.
Arrangement: chronological

Each object in the May Show was labeled individually for exhibit. This series gives examples of the labels used for display, although it includes only draft photocopies and not final versions. Floor plans showing the layout of the exhibition are also found with the label copy.

Series 2.13: Operational and Sales Procedures [View Box List]
Dates: [1971]-1993
Extent: 6 folders, .3 cu. ft.
Arrangement: chronological

Operational and sales procedures were outlined for the volunteers at the front desk of the May Show. The records relate to daily activity, including general information about processing May Show entries, patron previews, as well specific sales procedures. A notebook outlining all of the tasks and providing examples of sales forms was created around 1983. Scheduling material and thank-you notes to the volunteers are included in some of the folders.

Series 2.14: Printing Orders [View Box List]
Dates: 1986-1993
Extent: 5 folders, .2 cu. ft.
Arrangement: arbitrary

Printing orders were given to the museum Printing Department for creating publicity materials for the May Show. Examples of invitations, memos, press releases and miscellaneous letters are available.

Series 2.15: Public Relations  
Dates: 1969-1990
Extent: 13 folders, .8 cu. ft.
Arrangement: chronological


Series 2.15.1: Patron Preview [View Box List]
Dates: 1969, 1972-1976, 1979, 1981-1990, 1993
Extent: 11 folders, .6 cu. ft.
Arrangement: chronological

Patron Preview lists are alphabetical lists of Board of Trustees, Advisory Council, Women's Council and purchasers from the previous year's May Show which were compiled to send invitations to the current preview of the May Show. Patron preview lists may also be found in series 1, the chronological files of the Director's office.

Series 2.15.2: Press Preview [View Box List]
Dates: 1977-1990
Extent: 2 folders, .2 cu. ft.
Arrangement: chronological

Press Previews were organized to introduce the press to the May Show. Lists of invitees and attendees are included. The museum provided those who attended the preview with publicity materials, some of which are included here. Press preview information may also be found in series 1, the chronological files of the Director's office.

Series 2.16: Purchases  
Dates: 1954-1993
Extent: 43 folders, 1 box 3x5 cards, 1 box 7x9 cards, 2.3 cu. ft.
Arrangement: chronological, alphabetical


Series 2.16.1: Museum Purchases [View Box List]
Dates: 1954-1977, 1981-1987
Extent: 7 folders, .2 cu. ft.
Arrangement: chronological

Museum departments were given the opportunity to buy pieces of art from the May Show to add to the permanent collection. Information includes the department and exact fund or purchaser for the piece of art. Receipts show the 10% discount not reflected on the list, address of the artist and in some instances the date of the accession meeting.

Series 2.16.2: Patron Purchases [View Box List]
Dates: 1958-1968, 1976, 1990, 1993
Extent: 25 folders, 1 box 3x5 cards, 1 box 7x9 cards, 1.6 cu. ft.
Arrangement: chronological thereunder alphabetical

A sales receipt was issued for each object sold at the May Show. The receipt identifies the purchaser and the artist's name and piece. However, the copy retained by the museum does not always list the price of the art object. The only original receipts in the collection are for the years 1958-1968, 1976, and 1990. Sales slips that provide the name of the artist, the object bought, and the signature of the purchaser, are available from 1959 to 1967. Lists of all patrons' purchases are available for 1986-1989 and 1993. Photocopies of postcards sent to artists notifying them of the purchaser of their piece of art are available for the years 1980 and 1983-1984. These cards list the names and addresses of the artists and the names and addresses of the buyers, but do not include sale prices for the object sold. Finally, the subseries contains index cards that list the artist's name and all of the buyers of duplicates of artwork. These cards also do not always list the price of the artwork for sale. Sales slips for 1969 and 1971-1973 can be found in the records of the Registrar's office (accession A1999-017). Additional receipts for artwork purchased from 1974-1993 are located in the records of the finance division (A1997-000).

Series 2.16.3: Artist Records [View Box List]
Dates: 1958-1968
Extent: 11 folders, .5 cu. ft.
Arrangement: chronological thereunder alphabetical

Artists' Records include each artist's name, address, piece of art for sale, and sale price for each year entered. The name of the purchaser of a specific piece of art may be penciled in on the record.

Series 2.17: Shipping Orders [View Box List]
Dates: 1971-1993
Extent: 6 folders, .2 cu. ft.
Arrangement: chronological

Shipping orders were issued for pieces of art being shipped from The Cleveland Museum of Art. Pieces were shipped back to the artist as well as to buyers.

Series 2.18: Special Installation Instructions [View Box List]
Dates: 1984-1993
Extent: 8 folders, .3 cu. ft.
Arrangement: chronological

Artists provided instructions for pieces requiring special installation. The instructions are filed alphabetically by artist for each year.

Series 2.19: Staff  
Dates: 1972-1993
Extent: 14 folders, .4 cu. ft.
Arrangement: chronological

Series 2.19.1: Employment Records [View Box List]
Dates: 1972-1993
Extent: 5 folders, .2 cu. ft.
Arrangement: chronological

Files contain applications and resumes submitted for employment and payroll information from 1972-1993. Not all years are included.

Series 2.19.2: Volunteers [View Box List]
Dates: 1972-1993
Extent: 8 folders, .3 cu. ft.
Arrangement: chronological

Volunteers from the Women's council (originally known as the Junior Council) assisted the May Show. This series lists the volunteers and the times they worked.

Series 2.20: Statistics [View Box List]
Dates: 1919-1993
Extent: 24 folders, .5 cu. ft.
Arrangement: chronological

The May Show statistics were compiled to document the number of entrants, attendance, and sales. Statistics are also available in series 1, the chronological files of the Director's office. Entry statistics list the final entry numbers for the years 1937-1962. Statistics, 1937-1962, are the final statistics for the May Show, some of which compare May Shows across years. Statistics specific to each year of the May Show do not begin until 1973.

Series 2.21: Traveling Show [View Box List]
Dates: 1956-1978, bulk 1972-1973
Extent: 7 folders, .4 cu. ft.
Arrangement: chronological

The bulk of the records here relate to the final traveling show in 1972-1973, including the exhibit in the Ohio governor's mansion in 1973. Inquiries regarding the traveling show continued past its final year and are included here. Some information on the earlier traveling shows may be found in series 1, the chronological files of the Director's office.

Series 3: Insight/Onsite  
Dates: 1991
Extent: 3 boxes, 1.4 cu. ft.
Arrangement: by artist and subject heading

The 75th Anniversary of The Cleveland Museum of Art prompted a search for artists for the exhibition Insight/Onsite. The materials in this series were created by various offices in the museum, though Modern Art was primarily responsible for organizing the exhibition. Invitations to apply were sent out to a large number of artists, including all past May Show entrants. The artists' applications, first and second round qualifications, final selections, and biographies of accepted artists comprise the first subseries on artists' information. Administrative files, including information on installing and dismantling the exhibits, catalog copy, project notes, thank you notes, individual correspondence with participating artists, and budget information make up the second subseries.

Series 3.1: Insight/Onsite Artist Information [View Box List]
Dates: 1991
Extent: 13 folders, .5 cu. ft.
Arrangement: alphabetical

Artists who wanted to exhibit a work for the Insight/Onsite exhibition were required to send a written proposal, drawings to describe the piece, and a budget. Proposals for artwork are filed alphabetically, followed by individual folders for each of the accepted artists. These folders include correspondence, detailed descriptions of the accepted pieces, and artists' biographies. The original proposals of the accepted artists are included in the Proposals folders.

Series 3.2: Insight/Onsite Administrative Information [View Box List]
Dates: 1991
Extent: 26 folders, .9 cu. ft.
Arrangement: sequential

This series contains the working notes for the Insight/Onsite Committee. Administrative information regarding the exhibition is filed in sequential order, and includes records relating to the selection of artists and the installation and dismantling of the exhibition. The catalog copy, brochure copy, and publicity materials relating to the exhibition are also located here.

Series 4: Artist Information  
Dates: 1919-1993
Extent: 34.5 boxes, 10 cu. ft.
Arrangement: alphabetical

Information regarding artists in the May show was collected first by the Director's office and then Modern Art. The records have been divided into three series: entry cards, which give the years the artist entered, although not entirely complete; biographical information provided by the artist; and the list of Black Book artists, which provides the names and addresses of accepted artists, beginning in 1974. This series provides a good starting point for researchers attempting to find information on individual artists in the May Show. The catalog/bulletin in Series 5 also serves as a quick reference to participating artists. Researchers may also examine entry cards for the years 1919-1923, in a separate collection from the Registrar's Office. The complete set of entry forms and acceptance and rejection notices, also maintained in the Records the Registrar's Office, provides the most definitive information regarding the acceptance and rejection of works submitted in the May Show.

Series 4.1: Artist Entry Cards [View Box List]
Dates: 1919-1993
Extent: 23 3x5 boxes, 11.5 cu. ft.
Arrangement: alphabetical

For internal record-keeping purposes, the Museum created an alphabetical card file of the names and addresses of all artists who entered works in the May Show. Hand written notations or stamps made on each card indicate the year or years the artist entered the exhibition. Although each artist's card should list all of the years that artist entered the May Show, the early years have not been recorded as thoroughly as that of later May Shows.

Series 4.2: Artist Biographies [View Box List]
Dates: ca. 1924-1993
Extent: 84 folders, 4 cu. ft.
Arrangement: alphabetical

The May Show office solicited biographies from accepted artists by sending each artist a brief biographical questionnaire. The biographies of accepted artists were requested, but not always submitted. Artists occasionally submitted photographs or additional information with their biography sheet. The single sheet provides the following: name, date and place of birth, primary media, art training, exhibitions in which the artist's work has been shown, collections which now include the artist's work, awards received, and the present position of the artist. The Insight/Onsite Show biographies of 1991 are filed separately in Series 3.

Series 4.3: Black Book Artists [View Box List]
Dates: ca. 1974-1993
Extent: 13 folders, .3 cu. ft.
Arrangement: chronological

The list of accepted artists' names, addresses, and phone numbers was originally kept in a black notebook on the sales desk at the May Show. See also series 2.1, Accepted Artist.

Series 5: Printed Materials  
Dates: 1919-1993
Extent: 3.5 boxes, 1.6 cu. ft.
Arrangement: chronological

The May Show was a well-publicized exhibition, both through materials distributed by the museum and through local newspapers. This section, broken down into five subseries, combines the publicity materials and newspaper clippings from the Director's Office and the Department of Modern Art. Invitations and press releases, the first two subseries, represent information publicly distributed by the museum. The May issues of The Bulletin of The Cleveland Museum of Art, and the individual publications for 1919-1921, in subseries 5.3, served as catalogs to the May Show, providing lists of exhibitors and photographs of award-winning works. Newspaper clippings, subseries 5.4, were gathered from the local newspapers announcing the opening of the exhibit and focusing on individual local artists. The last subseries contains scrapbooks of newspaper clippings compiled by May Show artists. Press packets, press releases and other publicity materials can also be found in the Director's Office files. The records contained in this series do not represent a comprehensive collection of all publicity materials and newspaper clippings regarding the May Show. Researchers may also wish to view the library's clipping files and the records of the office of Marketing and Communications.

Series 5.1: Invitations [View Box List]
Dates: 1952-1989
Extent: 3 folders, .2 cu. ft.
Arrangement: chronological

Patron preview invitations were sent to patrons, trustees and members who had purchased art from the previous year's show. Press luncheon and preview invitations were sent out to local members of the press. Additional invitations may also be located in series 1, chronological files of the Director's office; series 2.5, correspondence of Modern Art; and in the archive's central files.

Series 5.2: Press Releases [View Box List]
Dates: 1967-1990
Extent: 1 folder, .1 cu. ft.
Arrangement: chronological

Press releases were distributed to the press announcing the call for entries and the opening of the show. The information includes highlights, names of award winners and jurors, and dates of the show. Occasionally radio announcements were also released. Press release packets for 1974-1993 are filed with series 1, the chronological files of the Director's office.

Series 5.3: Bulletins [View Box List]
Dates: 1919-1993
Extent: 1 box, 1 cu. ft.
Arrangement: chronological

The catalog of the May Show also served as The Bulletin of The Cleveland Museum of Art for the month the May Show was exhibited. Earlier Bulletins provide a brief introduction and background of that year's May Show, jury members, an alphabetical list of artists, and only the names of works that won awards. Later catalogs list artists' name and work by category. Award winners are highlighted at the beginning of the catalog. Photographs of award winning objects are often, though not always, featured. Bulletins began appearing with press packets. This subseries also includes the first three catalogs for the May Show, which were published separately from the Bulletin. All Bulletins are also available in the library and archives general reference collections.

Series 5.4: Newspaper Clippings [View Box List]
Dates: 1936-1949, 1967, 1974-1990
Extent: 22 folders, .8 cu. ft.
Arrangement: chronological

Newspaper clippings cover the call for entries, opening remarks, and artists in focus from local newspapers. Also included are Burrelles public television and radio announcements. Clippings from all series have been combined to avoid duplication. Articles covering both individual artists and the May Show in general may also be found in the clipping files in the Ingalls Library. The clippings are arranged chronologically with multiple articles/multiple dates filed first. Articles of unknown date are filed last.

Series 5.5: Scrapbooks [View Box List]
Dates: 1936-1948
Extent: 2 folders, .2 cu. ft.
Arrangement: alphabetical

Local artists in the May Show created scrapbooks of newspaper clippings, invitations and other ephemera related to their artwork and the May Show. The May Show records contain two such scrapbooks.

Series 6: Visual Materials  
Dates: 1919-1993, n.d.
Extent: Multimedia cabinet: 15 Audiotapes, 3 Microfilm, 4 Videos
Photographs: 8 boxes, 3.6 cu. ft.
Arrangement: by medium

This series contains materials brought together from the exhibition files, which were compiled from various departments in the museum. Departments including Education and Marketing and Communications produced supporting materials to publicize the May Show. The records, divided into three subseries, contain audiotapes and videotapes, radio talks transcribed to microfilm, photographs, and posters. The majority of the photographs are either gallery views of the May Show or photographs of specific artwork displayed in the May Show, usually the prize-winning works. Object photographs are also included in The Bulletin of The Cleveland Museum of Art, in Series 5, and photographs of gallery views are also available in the records of the Registrar's office.

Series 6.1:Audiovisual [View Box List]
Dates: 1975-1989
Extent: Audiotapes, 1975-1989; Videos (U-matic), 1982-1983
Arrangement: chronological

Audio recordings were made for the years 1975-1989. As of October 1999, recordings from the years 1985-1989 have been transferred to audiocassettes to allow playback. The audiocassette tapes discuss the material in the May Show catalog, from the history and background to highlights and individual pieces of award winners. Museum associates Edward Henning and Tom Hinson in interviews with Sherman Lee, Jay Hoffman, Nancy McAfee, Roland Rubrkraut and others present the information. Transcripts of early radio broadcasts, ca. 1934-1951, are located with the microfilmed collections.

Series 6.2: Photographs [View Box List]
Dates: 1919-1990
Extent: 8 boxes, 74 folders, 3.6 cu. ft.
Arrangement: chronological

This subseries includes object, gallery and various photographs from the May Show. The object photos are of award-winning pieces and may also appear in the Bulletin. The bulk of object photographs date from 1972 to 1990. The gallery view photos, 1959-1983, are from the Director's office. Gallery view photographs, 1919-1993, are also available in the records of the Registrar's office (accession A1998-014). Researchers interested in viewing these photographs should ask for assistance from the archives staff. Slides of the works are available for the years 1983-1987. Miscellaneous photographs of the Junior May Show, Traveling May Show, long-time May Show artists, and various other photographs provide additional visual documentation of May Show history.

Series 6.3Posters [View Box List]
Dates: 1922-1988
Extent: 3 oversize folders
Arrangement: chronological

Posters were distributed throughout the Western Reserve to advertise the exhibit. A local artist usually designed the poster. Tabletop posters were also created and can be found in series 1, the Director's office chronological files.

Series 7: Artist Entries [Registrar's Office]
Dates: 1924-1993
Extent: 42 boxes, 36.3 cu. ft.
Arrangement: chronological

The artist entry forms contain artist contact information; the titles, category and sale price for each object entered; and whether the object was accepted to or rejected from the exhibition. The entry forms date from 1919 to 1993 and are arranged chronologically. From 1919 to 1923, the entry forms are 3x5 cards. From 1924 to 1993, the entry forms are pages of varying sizes. For the artist entries from 1919 to 1922, the cards are arranged alphabetically. For 1923, the cards are arranged by an assigned number from 0 to 6500. The 1924 to 1993 forms are arranged chronologically by year. Within each year, the forms are separated into accepted and rejected entries. Since an artist could submit multiple objects, forms found in the accepted section may also include objects that were rejected. All objects on forms in the rejected section were rejected by the jurors. Within the accepts and rejects there may be subdivisions for first or second round judging, and/or by object category. Forms are filed alphabetically by artist within each division.

Series 8: Sales Records [Registrar's Office] [View Box List]
Dates: 1919-1993
Extent: 12 boxes, 4 cu. ft.
Arrangement: chronological

May Show sales records serve as the checklist for each exhibition and list the objects sold and price, arranged alphabetically by both artist and buyer. The sales records also may include interoffice memos, entry forms and rules, exhibition publicity, CMA Bulletin issue, newspaper clippings, and gallery views. The objects are identified on the gallery views that are part of the sales records series, and cover the years 1934-1993. The sales records are arranged chronologically.